Evidence Collection Guide

Purpose

This guide supports educators in gathering, organizing, and using evidence effectively during reflection protocols. It ensures that reflective discussions are grounded in concrete data and observations.

Types of Evidence

1. Quantitative Data

  • Assessment results
  • Participation rates
  • Completion rates
  • Survey data
  • Attendance records
  • Performance metrics
  • Time-based measurements
  • Resource utilization data

2. Qualitative Data

  • Student work samples
  • Written feedback
  • Discussion notes
  • Observation records
  • Reflective journals
  • Interview responses
  • Open-ended survey responses
  • Project documentation

3. Observational Data

  • Classroom observations
  • Peer observations
  • Video recordings
  • Student behavior notes
  • Engagement patterns
  • Group interaction records
  • Teaching practice observations
  • Learning environment details

Collection Methods

1. Documentation Strategies

  • Use consistent templates
  • Date all evidence
  • Note context
  • Include multiple perspectives
  • Maintain confidentiality
  • Record source information
  • Track collection methods
  • Document any limitations

2. Organization Tips

  • Create digital folders by date/type
  • Use clear naming conventions
  • Keep backup copies
  • Track sources
  • Note collection methods
  • Maintain indexing system
  • Ensure accessibility
  • Regular organization review

Using Evidence in Protocols

1. Preparation

  • Review evidence before sessions
  • Organize relevant materials
  • Prepare summaries
  • Identify key points
  • Consider multiple viewpoints
  • Anticipate questions
  • Plan presentation method
  • Check data accuracy

2. During Sessions

  • Reference specific evidence
  • Share data appropriately
  • Note new insights
  • Document questions
  • Track patterns
  • Support discussions with evidence
  • Record new observations
  • Note connections

3. Follow-up

  • Document new evidence needs
  • Plan next collection
  • Update organization system
  • Share as appropriate
  • Archive effectively
  • Review collection methods
  • Adjust practices
  • Plan future needs

Privacy and Ethics

1. Confidentiality

  • Protect personal information
  • Secure storage methods
  • Appropriate sharing protocols
  • Access controls
  • Data retention policies
  • Obtain necessary permissions
  • Document consent
  • Respect boundaries
  • Allow opt-outs
  • Regular review of consent

Quality Assurance

1. Verification

  • Cross-check data
  • Multiple sources
  • Regular audits
  • Accuracy checks
  • Bias awareness

2. Improvement

  • Regular review of methods
  • Update procedures
  • Incorporate feedback
  • Enhance collection tools
  • Refine organization systems