Data Organization Guide
Purpose
This guide helps educators systematically organize and manage data for effective use in reflection protocols.
Organization Systems
Digital Organization
- Folder Structure
- By date
- By type
- By purpose
- By group
- By outcome
- Naming Conventions
- Date first (YYYY-MM-DD)
- Clear descriptors
- Version numbers
- Status indicators
- Owner initials
Physical Organization
- Filing Systems
- Chronological order
- Category based
- Access frequency
- Security needs
- Cross-referencing
- Quick Access
- Label clearly
- Color code
- Index system
- Location map
- Regular updates
Data Management
Security
- Password protection
- Access levels
- Backup systems
- Privacy compliance
- Regular audits
Maintenance
- Regular updates
- Archive old data
- Clean unused files
- Update indexes
- Check accuracy